會長通訊:為什麼西醫工會要改選用郵寄方式投票進行幹事會選舉?| President's Message - Why we change to Postal Secret Ballot for our council election?

HKDU⠀ Published at 2021-01-26

為什麼西醫工會要改選用郵寄方式投票進行幹事會選舉?

 

在宣布重新組織香港西醫工會2020年周年大會後,我們收到了會員就尋求更好的幹事會選舉方法的詢問。

從新邨西醫協會到香港西醫工會的這54年間,由於候選人之間的競爭也較溫和,我們一直都使用授權票進行幹事會選舉。到目前為止,選舉以授權票的方式進行一直很奏效,特別是在公平和經濟效益方面。

但是,由於授權票的認證困難,今年的幹事會選舉面臨巨大挑戰,據義務秘書稱,他甚至無法在2020年11月19日預定的周年大會前認證所有授權票以至香港西醫工會於原定日期不能如期進行周年大會。

正如我之前所述的一樣,使用西醫工會的傳統授權票投票機制可能對西醫工會的會員選擇他們最喜歡的候選人有以下不公平和不利之處:

1. 會員委任的授權會員可能不清楚或沒有根據該委任醫生的真實意願在周年大會上投票給其屬意的候選人。

2. 由於授權票是可以複製的,因此會員有時可能會有機會改變主意並發送多於一張授權票,這樣會使西醫工會辦公室的認證過程變得困難,並可能導致錯誤和出
現濫用授權票的情況;

3. 不論會員姓名或會員編號的任何手寫錯誤的授權票將被作廢,其會員可能不獲通知;因此,西醫工會的幹事會決定聘請第三者公司的協助下改用郵寄方式投票,它具有以下優點:

1. 會員可以以自己的意願選擇投票給自己認為最適當的候選人;

2. 簡化填劃選票。您只需要劃「剔號」給您投選的候選人。在任何情況下,會員在各特定類別所投選的候選人不得超過所允許的數目;

3. 這次我們聘請第三者公司,以避免或最大程度減低義務秘書和秘書處工作人員之間的不和諧不協調以及減少發生糾紛的機會;

4. 在2019冠狀病毒病大流行期間,我們通過郵寄投票的方式以遵循社區隔離的安排,加強政府傳染病控制措施。

然而,僱用第三者公司對本會帶來額外的成本。幸運的是,我們已經聯繫並說服了多年來一直為香港醫學會管理選票的第三者公司,這次可以為我們提供協助。費用亦不算太高,為即將舉行的2020年度香港西醫工會周年大會,收取、核實、盤點選票並報告選舉結果的費用為25,000港元。

香港西醫工會的2020年度周年大會就讓我們轉用郵寄投票的方式吧。

1. 首先,選票只包含候選人的姓名供會員投選。各會員請注意,在各特定類別所投選的候選人不得超過所允許的數目,否則整張選票將被作廢;

2. 第二,只能將填妥的選票放入選票專用的信封中,不能附帶任何文件,然後妥善封口。若會員未能把選票妥善封口於選票專用的信封內,而與其他文件一同放入印有回郵地址的信封的話,選票則將被作廢;

3. 第三,在寄出選票之前,請先完成並在會員確認書上簽名,然後將其確認書與已封口的選票信封(包含已打「剔號」的選票)一同放入尺寸較大的回郵信封中,以確保您的選票是有效的;

4. 第四,如果你不確定,請閱讀”填寫及郵寄說明”並按照步驟進行,不然,您可以致電秘書處或西醫工會的幹事尋求協助。希望透過轉用郵寄投票進行幹事會選舉的方式,香港西醫工會2020年度周年大會幹事會選舉可以達至公開公正和成功的。

祝大家牛年健康快樂。

 

楊超發醫生

 


Why we change to Postal Secret Ballot for our council election?

 

After our announcement of reorganizing our 2020 HKDU AGM, we received enquiries from members for a better method for council election.

All through these 54 years from EDA to HKDU, we have been using proxies for council election as there was not much competition among the candidates for election. So far, the proxy method for election served us well, especially in the way of fairness and saving money for the Union.

However, this year's council election faced a great challenge due to the disharmony and difficulties in verification of the proxies, so much so that proxies could not be verified, according to Hon. Secretary, even before the scheduled 2020 HKDU AGM on 19th November 2020 leading to its crash.

As I have reported before, using our traditional proxy system might have the following unfairness and disadvantages to our members in selecting their favorite candidates:

1. Member in appointing an appointee could not know how and whom the appointee would choose the candidates in the AGM according to his/her genuine wishes.

2. Since proxy form could be copied, a member sometimes could have the chance to change his/her mind on further thoughts and send in more than one proxy form which would make verification process in HKDU office difficult and might lead to error and abuse;

3. Any handwriting error in member’s name and membership number would void the proxy form which the member might not be aware;

As such, our council has decided to switch to Postal Secret Ballot with the help of Third-Party Company which has the following advantages: -

1. A member can choose which candidates he/she likes of his/her own accord in his/her own private environment;

2. The filling of ballot paper is made simple. You only have to tick the candidates of your choice. Under no condition that a member voter can tick more candidates than the number allowed for that specific category of candidates;

3. We hire a Third-Party Company this time to avoid or minimize the disharmony between the Hon. Secretary and the secretariat staff and also to reduce any chance of dispute;

4. In this period of COVID-19 pandemic, we follow the government infectious disease control measures by enforcing social distancing through Postal Secret Ballot.

However, hiring a Third-Party Company means extra cost to the Union. Luckily, we have contacted and convinced the Third-Party Company which has been managing Ballot Papers for the Hong Kong Medical Association for years to help us this time. And the cost is not too much, i.e., HK$ 25,000 for receiving, verifying, counting ballots and presentation of the results in the coming 2020 HKDU AGM.

Now let us turn to the format of actual Postal Secret Ballot for HKDU 2020 council election this time.

1. Firstly, the Ballot paper only contains the names of the candidates for you to tick. You are cautioned not tick any number more than that specific for each category of candidates, otherwise the whole Ballot paper will be voided;

2. Secondly, only the Ballot paper can be put into the envelope specific for the Ballot Paper. If the Ballot Paper is not sealed within its designated Ballot Paper Envelope and just inserted into the Return Address Envelope together with other documents, the Ballot Paper will be voided;

3. Thirdly, before you send out the Ballot paper, please complete and sign the Member Acknowledgement sheet and put it together with the sealed Ballot Paper Envelope containing the ticked Ballot Paper, into the large self-addressed Return Envelope to provide statement to make sure your Ballot paper is valid;

4. Fourthly, in case you are not sure, please read the instruction sheet for filling and returning the Ballot Paper and follow the steps, or else you can phone up the secretariat or our council members for help.

We wish that by changing to Postal Secret Ballot for our council election, we can achieve a fair, open and successful 2020 HKDU Council Election this time.

Wishing you a Happy and Healthy Chinese Year of the Ox.

 

Dr. Yeung Chiu Fat Henry