會長通訊 – 香港西醫工會發生了什麼事情?| President’s Message - What has happened to HKDU?

HKDU⠀ Published at 2021-01-25

香港西醫工會發生了什麼事情?

 

這是18年來的第一次,香港西醫工會的周年大會於2020年11月19日被逼取消。我們必須在1至2個月內重新組織另一次周年大會。

令我驚訝的是,在2020年11月19日的周年大會上,我們的義務秘書表示他無法履行其職務,無法核實在周年大會之前收到的所有授權票。原因是他沒有收到秘書處的授權名單。秘書處表示,收到了超過570多張授權票,其中大多數是在提交截止日期之前的1至2小時才收到,即在2020年香港西醫工會周年大會召開前2天才收到。事實上,秘書處在周年大會召開前兩天的周二和周三加了夜班,並在我們的義務秘書的監督下核實授權票。

事實上,秘書處在周年大會召開前兩天的周二和周三加了夜班,並在我們的義務秘書的監督下核實授權票。

關於驗證標準和無效授權票的原因如下:

1. 授權票上的醫生名稱不是香港西醫工會會員;
2. 會員超過6個月未繳交會費;
3. 無法識別授權票上的名稱;
4. 授權票上的簽字日期超出了寄回授權票的期限;
5. 已填寫的授權票的影印本是不能接受的;
6. 有地方出錯但填寫的醫生沒有在旁刪改簡簽作實;
7. 會員名稱與會員編號必須準確及對稱;
8. 重複或甚至多份相同醫生簽署的授權票。

若收到重複或甚至多份相同醫生簽署的授權票,秘書處必定會努力與簽署的醫生聯繫,以核實他們真正信任及委任的被委託者行使的授權票,還必須確保授命醫生已書面確認。否則,其授權票將無效。

獲得授權票的個別會員將收到其清單,說明有效授權票的數量和無效授權票的數量及被作廢的原因。

由於今次是香港西醫工會秘書處的第一次在如此短的時間內處理如此多的授權票,同時又受到了我們義務秘書的干擾,因此最終的授權票名單僅能在周年大會召開之前提供。但正如我們尊敬的義務秘書長所說,他尚未核實授權票表格,而事實上,據秘書處稱,他本人確實在周年大會上對每份授權票進行了為期三天的檢查。由於有會員對被核實和被取消的授權票數量的準確性提出質疑,因此周年大會很難對包括幹事會會員選舉在內的任何議程項目進行討論和審議。(這是由現場僱用的律師認同的。)

作為周年大會主席,我別無選擇,只能建議於2020年11月19日取消周年大會,並盡快組織並舉辦2020年度香港西醫工會周年大會。除了幾乎所有在場40名會員鼓掌同意,沒有其他異議。(其實大會的法定人數是必需符合出席會員加上授權票人數等於或超過50人)。

周年大會的4天後,我們在2020年11月23日召開了一次緊急幹事會會議,討論以不觸犯香港西醫工會的任何章程和規定為由舉辦另一次周年大會的事宜。但是,由於出席會議的幹事人數不足,緊急幹事會會議流會。對於留下的5名幹事,我們進行了深入的討論,大家都同意籌備舉行另一次周年大會,並將授權票發送給會計師事務所進行驗證,以減少將來發生分歧的機會。

不久之後,我們於2020年12月10日再次舉行了一次緊急幹事會會議,以解決舉行另一次周年大會上未解決的問題。幸運的是,這次我們有8位幹事出席了該次緊急會議,與會人數亦超過了幹事會會議所需的法定人數。

我們認真研究了香港西醫工會的憲法和規則。我們研究了在疫症大流行期間舉行周年大會並通過郵寄方式把授權票寄回辦公室的問題。我們探討了2020年11月19日出席會議的40多名會員中打算於週年大會上投票,但最終不能投票的問題。我們亦顧及到有參選人現時退選後影響會員投票意向的問題。最終,我們在出席的8名幹事之間達成了一致協議,決議在即將舉行的周年大會透過第三方公司通過 郵寄 不記名投票的方式選出關鍵幹事和其餘的幹事,以消除將來發生爭議的機會。

我們將選出一間獨立的第三方公司,不論是律師事務所還是會計師事務所,或兩者兼有,以在周年大會之前收到郵寄的不記名選票,為我們核實選票並為我們計算選票結果。我們希望通過這種方式,2020年11月19日的糾紛不會再發生。通過這種方式,我們可以減少會員之間在周年大會上的社交聚會的風險,以防止感染新型冠狀病毒。我們將無法承受在新聞媒體上出現有關香港西醫工會周年大會爆發新型冠狀病毒的影響。

我想讓您們尊貴的會員知道的另一件事是,本會幹事會決定向警方舉報香港西醫工會的機密文件在幹事會不知情和未批准的情況之下被廣泛發佈到公共媒體上,包括面書。如果任何會員得知有關於洩露香港西醫工會的機密文件的新消息,請讓我或我們的秘書處知道,以便我們能夠採取措施制止披露機密文件對我們香港西醫工會造成更多的傷害。

祝大家有一個安全及健康的聖誕!

 

楊超發醫生


President’s Message - What has happened to HKDU?

 

For the first time in 18 years, our Annual General Meeting (AGM) crashed on 19 Nov 2020. We have to re-organize another AGM again within one to two months.

I was astonished to learn before AGM on 19 Nov 2020 that our Hon. Secretary said that he could not fulfil his duties in verifying all the proxies received before the AGM. The reason was he did not receive the list of proxies from the secretariat. According to the secretariat, there were more than 570 proxies received, with most of them received just before the deadline of submission, i.e. 2 days before the AGM.

In fact, the HKDU secretariat worked overtime at nights on Tuesday and Wednesday, two days before the AGM to verify the proxies under the supervision of our Hon. Secretary.

The reasons for voided proxies are as follows:-

1. Name of doctor is not HKDU member;
2. The member has not paid membership for over 6 months;
3. The names cannot be recognized;
4. The date on the proxy form is after the deadline for return of proxy forms;
5. Photocopy of signed proxy forms;
6. Corrections in the proxy form without being initialized by the doctor completing that particular proxy form;
7. Member’s name does not match with membership number;
8. Duplication or multiplication of proxy forms.

For those double or multiple proxy forms submitted, the HKDU secretariat worked hard to contact the appointors for verification of the actual appointees to whom they had really trusted and proxied, and also of course had to make sure the appointors had written confirmations to substantiate their final decisions. Otherwise, the proxies would be voided.

Individual members who received proxy authorization would be given his/her list for checking the number of valid proxy forms and the number of invalid proxy forms authorized to them with the reasons given.

Since this was the first time in the history of HKDU that the secretariat had to handle so many proxies in such a short time with the unprecedented disturbance from the Hon. Secretary, the final proxy list was only available just before the AGM. As the Hon. Secretary said he had not verified the proxy forms, (in fact, according to the secretariat, he did come up to the office for 3 days before the AGM looking into each individual proxy form as he wished). As there were members questioning the accuracy of the number of proxies being verified and being disqualified, it was difficult for members in the AGM to carry on discussion and deliberation of any agenda item including the election of council members. (This was agreed by an employed lawyer on site.)

As Chairman of the AGM, I had no better alternative but to suggest canceling the AGM on 19 Nov 2020 and start to reorganize another AGM as soon as practicable. There was no objection except applause from nearly all the 40 members present. (In fact, by constitution we must need the number of members present plus proxies to be equal or more than 50 to form a quorum for our General Meeting.)

We held an Emergency Council Meeting (ECM) 4 days later on 23rd November 2020 to discuss the reorganization of another AGM in a way not to infringe any constitution and rule of HKDU. But the ECM was aborted due to an inadequate number of council members present forming a forum. For the 5 council members staying behind, we thoroughly discussed and agreed to hold another AGM, this time with all the proxy forms sent to an Accounting Firm for verification to decrease the chance of disagreement in the future.

Shortly later, we held another ECM again on 10th December 2020 to solve the unsolved problems of holding another AGM. Fortunately, we got 8 council members present at the ECM this time, the number of members present was more than that required for a forum of council meeting.

We studied seriously the HKDU constitution and rules. We looked into problems of holding AGM with proxy forms sent into the office during this pandemic. We looked into the problems of 40 members present on 19th November 2020 who were not able to vote in the AGM. We studied the problems of withdrawal of some candidates during this interim period which would have influenced on the voting decision from members. Ultimately, we reached unanimous agreement among 8 members present to hold the coming AGM for the election of council members and key posts by means of Postal Secret Ballot through a Third-Party Company to prevent any chance of disputes in the future.

We shall choose an independent Third-Party Company, either a Law Firm or Accounting Firm or both, to receive the Postal Secret Ballots, verify the Postal Ballots for us and to count the Postal Ballots for us before the AGM. We wish by such means, the disputes on 19th November 2020 would not happen again. And by such way, we can cut down the risk of social gathering in AGM to avoid the chance of our members being infected with COVID-19. We would not be able to stand the challenge of having any member in our AGM being infected by COVID-19 and criticized by the public and news media.

Another thing I would like to let you know is that the council decided to report to the police the recent happenings of the HKDU’s confidential documents being widely posted in the public media, including Facebook without the council’s knowledge and approval. If members have new sources of such information concerning the leaking of HKDU confidential documents, please let me or our secretariat know so that we can take immediate actions to stop any more harmful effects due to disclosure of confidential documents caused to our HKDU.

Have a safe and healthy Christmas 2020!

 

Dr. Yeung Chiu Fat Henry