HONG KONG HOUSING AUTHORITY

HONG KONG HOUSING AUTHORITY

Special Conditions of Tender

Estate - Shop

Tenders by way of RENTAL TENDERING are invited for the 3-year tenancy/tenancies of the following premises located in

Shop Nos.

Approximate

Area in m² 　

Monthly Rent

(Exclusive of

Rates & Air-

conditioning

Charges) 　 Charges)

Monthly Air-

conditioning

Charges 　 Charges

Trade

Subject to Tender

(if applicable)

Medical/Dental Clinic

2. Tenderers are reminded that the tenancy/tenancies offered will be for a fixed term of 3 years with no option to renew.

3. Only the designated trade will be considered. Tendered rent will be final and not subject to negotiation.

4. Tenderers should note that under the Tenancy Agreement, either party may terminate the tenancy by giving to the other at least three calendar months’ notice in writing. However, in case of breach of any of the conditions contained in the Tenancy Agreement by the tenant, the Housing Authority shall be entitled to determine the tenancy by giving to the tenant at least one calendar month’s notice in writing.

5. The stated area of the premises is approximate only and no warranty is made as to its precise accuracy. Plans showing the layout of the premises are displayed in the Estate Office at

6. The attention of tenderers is drawn to the fact that whenever the tenancy is terminated for whatever reasons, the tenant is required to deliver up vacant possession of the premises to the Authority unconditionally, and shall not be entitled to any claim for compensation. The Housing Authority shall have the full right to relet the premises or otherwise dispose of the premises in such manner and to such person as it may think fit, free from the interference of any person.

7. Tenderers should note that under the Tenancy Agreement, interest will be charged on the amount of rent, air-conditioning charges and rates in arrears at the rate of 2% per month from the date upon which such payment fell due.

8. The successful tenderer shall accept the premises in the state and condition in which they are found at the date when possession is given and shall be responsible for the fitting out of the premises to meet the requirements of the Housing Authority and other competent authorities. All modifications to the building services installations must be carried out by contractors appointed by the Housing Department and at the expense of the tenderers.

9. Tenderers are advised to note that the designed electricity loading available to the premises

is TPN. Should additional loading beyond the designed capacity be required, any upgrading is subject to the approval of the Estate Housing Manager and the costs for any upgrading shall be wholly borne by the tenant.

10. Only tenders from doctors/dentists registered for practice in Hong Kong not currently holding a tenancy of a Housing Authority clinic or a licence of clinic in Single Operator Shopping Centre will be accepted.

11. The clinic must remain open for business for a minimum of six hours per day, except Saturdays, Sundays and Public Holidays.

12. Successful tenderer is required to install and at all times maintain displays of merchandise goods or services in the shopfront windows or showcases of the premises to the satisfaction of the Estate Housing Manager to a standard and composition appropriate in the opinion of the Estate Housing Manager to the reputation and standing of the shopping centre and to alter any window or other display of goods or merchandise in or at the premises immediately upon notice by the Estate Housing Manager that such display will in the opinion of the Estate Housing Manager affect the reputation or standing of the shopping centre.

13. No neon sign or sign of any kind to any part of the external walls of the shopping centre will be permitted. The glazed shop front provided by the Authority are not to be removed or altered in any way. Successful tenderer is required to fit out the shop including the false ceiling, shop signs etc., according to the colour scheme and specifications laid down by the Estate Office. Details of the fitting out criteria are available from the Estate Office.

14. Tenderers should note that air-conditioning service will be charged from the date upon which air-conditioning supply is provided to the premises by the Authority or from the commencement of the term created herein, whichever is the later date. The air-conditioning charges are subject to review at any time by giving one month’s prior notice.

15. Successful tenderers shall only commence business on such date as may be fixed by the Housing Authority.

16. Tenderers should note that the first intake of domestic tenants of Estate has commenced and the intake schedule of domestic flats of the estate is anticipated to be as follows :

No. of Flats

(including Rental and

Home Ownership Scheme)

Estate/Court

Phase

Intake

Scheduled in

Current

Accumulated Total

Tenderers are advised that delay in the completion of building works and other circumstances unforeseen at the time of this tender may affect the handing over date of the premises and the build-up of the population of the estate. Tenderers must take the above into consideration when making their tenders and no requests of variation in rent will be entertained during the tenancy term. The Authority may in its absolute discretion grant a rent rebate equivalent to 25% of the agreed rent (rounded to the nearest $100.-) in the circumstance that the accumulated total number of flats let at the end of a preceding month is less than 50% of the accumulated total number of flats scheduled for intake up to that month as specified above. Any such rent rebate will only be granted to the tenant for a maximum period of 12 months from the commencement of this tenancy.

17. Tenderers are advised to note that the Housing Authority may at any time appoint property management agents to manage, subject to the supervision by the Housing Authority, any selected shopping centre or market of which the premises form part on such terms and conditions as the Housing Authority shall deem fit.

18. Tenders from persons who have been tenants of the premises under tender will not be considered unless such persons have physically vacated the premises concerned and have observed and performed all the tenancy conditions in respect of the premises.

19. Tenderers are requested to note that the premises under tender as listed above do not represent the total number of premises available for letting in the estate. There are some other commercial premises on the estate which have been let/will be let by open tendering or by means other than open tendering for the abovementioned trades or other trades as the Authority may in its absolute discretion determine.

20. The Housing Authority reserves the right to introduce additional clinics at any time according to the needs of the estate.

21. Tenderers are requested to attach a copy of Annual Practising Certificate issued by the Medical/Dental Council of Hong Kong when submitting tenders.

22. Tenderers should note that for the purpose of processing the tender, the Housing Authority will request relevant departments/organizations to release information relevant to the tender including whether the tenderers are registered doctors/dentists and updated information on practising licence.

23. Successful tenderers are required to notify the Housing Department on their affiliation with any health services organizations and other medical groups upon signing up of Tenancy Agreement. They should report changes of such information to the Department throughout the term of the tenancy.

24. Tenders, in duplicate, must be made in the Form of Tender attached and enclosed in a sealed envelope clearly marked “ Estate - Shop”.

25. Completed Tender Forms must be deposited in the Tender Box located in the Exhibition Hall of the Commercial Properties Division, Housing Department at Podium Level 1, HKHA Customer Service Centre, 3 Wang Tau Hom South Road, Kowloon before 10:00 a.m. on Friday, 2000. Late tenders will not be considered. The Housing Authority will not be responsible for any mislaid tenders submitted by methods otherwise.

26. The closing time and date will automatically be deferred to 10:00 a.m. on the following Monday or the next earliest possible working day of the following week in the following circumstances :-

(i)	if Tropical Cyclone Warning Signal No. 8 or above is hoisted before and remains hoisted beyond the closing time;
(ii)	if a “Black” Rainstorm Warning is announced by Government (via the Information Services Department) before and remains in force beyond the closing time.

However, the closing time and date will remain unchanged if Tropical Cyclone Warning Signal No. 8 or above or the “Black” Rainstorm Warning is lowered or withdrawn two hours or more before the closing time.

27. For enquiry and visit, please phone

28. Nothing contained in these Special Conditions of Tender shall operate to limit the generality of the General Conditions of Tender attached to these Special Conditions of Tender. Where there is a conflict between the General Conditions of Tender and these Special Conditions of Tender the General Conditions of Tender shall prevail.